EAWOP Small Group Meetings 2013

Call for Proposals

EAWOP’s mission is to promote and support the development of Work and Organizational Psychology (WOP) in Europe. One obvious way to do this is to get WOPs from across Europe together to explore mutual interest, and build collaborative networks. In addition to its successful bi-annual congress, EAWOP therefore stimulates, through start-up funding, Small Group Meetings (SGM)– small-scale research or practice-oriented conferences (for 20-25 participants) with an international group of delegates, and with the explicit aim to stimulate contact between EAWOP members and the development of cross-national collaborative networks within Europe. EAWOP members interested in organizing such a meeting are invited to submit a proposal for such a SGM to the EAWOP Executive Committee (EC) before November 2, 2012.

The EC is seeking proposals for intensive, multiple-day conferences with an international range of delegates in which members of EAWOP play an active part. Consistent with the aim of the meeting, funding is contingent on meeting the following conditions:

• Multiple day meeting focused on a specific and important theme in WOP;
• Maximum of 20-25 participants, so that all participants can actively participate and present;
• At least 50% of the participants are EAWOP members;
• Participants are from at least four different European countries; Participation of other countries outside Europe is welcomed.
• Lowest possible costs to EAWOP members;
• Proposals for Small Group Meetings can be submitted by EAWOP members or EAWOP Constituents;
• The responsibility for the organization lies with the local organizers, not with EAWOP;
• Participation in the meeting is in principle open to all EAWOP members (with the restriction of the maximum number of participants being 25): there is an open call for papers that is announced internationally (e.g., via the EAWOP website, the Alliance of Organizational Psychology, and other sources); and the meeting will be announced as “EAWOP Small Group Meeting on …”;
• Even though the actual participation in the small group meeting is restricted to 20-25 people, the meeting should yield a product available free of charge to the EAWOP members. To this end, the European Journal of Work and Organizational Psychology invites organisers to submit a position paper for publication in EJWOP. Note that publication is not guaranteed however, EJWOP’s editor makes the decision about needed revision and ultimate publication. In addition to the position paper, EAWOP encourages organisers to discuss the possibility of publishing an EJWOP special issue based on the SGM’s theme with EJWOP’s editorial team.

EAWOP offers a start-up budget of 3,500 euro per meeting. This budget is intended for organisational costs. It is not meant to cover all costs – organisers are expected to actively seek additional funding. Moreover, it is explicitly meant for not-for-profit meetings only – funding is meant to keep costs to participating EAWOP members at a minimum. Please note that the SGM organisers will receive 1,500 Euros before the SGM and 2,000 Euros after the meeting (presenting original invoices) following the requirements presented below.

EAWOP funding is contingent on: (a) submission of the position paper to EJWOP within six months after the meeting; (b) submission of a 2-5 page Executive Summary of the position paper to EAWOP for publication on the EAWOP website; (c) short report about the event and the financial execution. Moreover, in order to receive funding original invoices are required corresponding to the amount financed by EAWOP. These invoices should have EAWOP in the entity name.

EAWOP members or Constituents interested in organising a SGM in 2013 are invited to submit a proposal to the EAWOP EC by emailing a proposal to Sílvia Silva, [email protected]. The deadline for submissions is November 2, 2012 (proposals received after that date will be discussed at a later meeting of the EAWOP executive committee). The proposal should contain the following:

• Title and description of the SGM, including a rationale for its importance in European WOP;
• Dates and place of the meeting (NB: please note that the distribution of the open call for papers requires substantial lead-time for interested parties to respond well in time for the meeting);
• Organizing committee and contact person;
• Budget, including plans to secure additional funding;
• Plan for the distribution of the call for papers, as well as the proposed wording of the call for papers announcement;
• Names of 10 EAWOP members from four different countries committed to participating in the meeting (NB: this is to assess the viability of the meeting; with the remainder of participant places being open to competition).

The following criteria will be used for selecting the successful SGM proposals: a) theme relevance and novelty, b) themes that are timely and interesting, that have not yet been covered in previous SGMs; c) proposals that cover a wide scope of interest bearing in mind the diversity of EAWOP members  (countries/academic and practitioner topics). Information about the previous SGM themes is available on the Website (http://www.eawop.org/reports).

For what concerns the date of the proposed SGM, applicants should also mention if they have some date flexibility or not. The EC might ask some proponent the possibility to organise the SGM at a later time in order to avoid that two potential SGMs are held in the same period.

For further information, please contact Sílvia Silva, [email protected]

On behalf of EAWOP EC,
Sílvia Silva